August 4, 2016 Meeting Minutes

/

MEETING MINUTES – Bullet Points (full text below)

  • Kim opened the meeting, which was held on the eastside of Portland at Kevin Minkoff’s new office.
  • Dan Yedinak from Eclat Technologically was the guest speaker and discussed google apps.  He has been the business owner of Eclat Technologically for 5 years and has over 24 years of experience in IT.  His email address is Dan@eclat.com.  His experience includes security, servers, data backup, and QuickBooks.  He is also familiar with both Macintosh and Windows environments.
  • Dan’s presentation discussed Google apps for business, which comes in both free and paid versions. You receive 15 gigabytes of free storage and can receive 1 terabyte for $30.  The paid version is HIPPA compliant.
  • The discussion included goggle drive, google docs, google sheets, slides, forms, gmail, calendar, hangouts and voice/talk.
  • One of the many benefits of google applications is real time collaboration. Google applications are also very accessible in multiple formats using any browser.  The learning curve for google drive sync is high.  It takes about 6 months of daily use to feel comfortable.
  • To use google hangouts, all you need is a browser. Google sheets uses zero data and saves information automatically.  You can share folders and sheets and can also lock down ranges or cells so only you have access to changes
  • Paid versions of google are available at $5 per user per month. Dropbox, Google Drive and Skydrive are ways to send files. Dan has noticed some downsides to use of dropbox.
  • If anyone is interested in having Dan assist them as a consultant, he is available for a five hour limit for a fee of $250.
  • The next meeting will be on the Westside of Portland at Tim Hess’ conference room on September 1, 2016 from 11:30 AM – 1 PM. The address is 9600 SW Oak Street, Portland 97223 and the conference room is on the 2nd floor.

FULL TEXT:

Kim opened the meeting, which was held on the eastside of Portland at Kevin Minkoff’s new office.  Introductions included stating our names, business and experience with Google apps.  Dan Yedinak from Eclat Technologically was the guest speaker.  He has been the business owner of Eclat Technologically for 5 years and has over 24 years of experience in IT.  His email address is Dan@eclat.com.  His experience includes security, servers, data backup, and QuickBooks.  He is also familiar with both Macintosh and Windows environments.

Dan’s presentation discussed Google apps for business, which comes in both free and paid versions.  You receive 15 gigabytes of free storage and can receive 1 terabyte for $30.  The paid version is HIPPA compliant.  The discussion then moved to discuss goggle drive, google docs, google sheets, slides, forms, gmail, calendar, hangouts and voice/talk.  A question came up as to whether multiple google accounts could be merged.  Dan stated this was possible.  One of the many benefits of google applications is real time collaboration.  Google applications are also very accessible in multiple formats using any browser.  You should use Google Chrome if you want to edit a document.  The learning curve for google drive sync is high.  It takes about 6 months of daily use to feel comfortable.  To use google hangouts, all you need is a browser.  Many schools and clubs use google sites.  Google sheets uses zero data and saves information automatically.  You can share folders and sheets and can also lock down ranges or cells so only you have access to changes.  One example of use of a google calendar is color coding business appointments one color and personal appointments another color.  Another nice feature is the ability to invite someone to an appointment through the google calendar.  An email can be sent to alert the user in advance as a reminder.  Permissions will allow customization of details.  Calendars have particular email addresses and each conference room can have a separate email.

Paid versions of google are available at $5 per user per month. Dropbox, Google Drive and Skydrive are ways to send files.  Dan has noticed some downsides to use of dropbox.

If anyone is interested in having Dan assist them as a consultant, he is available for a five hour limit for a fee of $250.

The meeting adjourned slightly after 1 PM.  The next meeting will be on the Westside of Portland at Tim Hess’ conference room on September 1, 2016 from 11:30 AM – 1 PM.  The address is 9600 SW Oak Street, Portland 97223 and the conference room is on the 2nd floor.